Privacy Policy

Information We Collect

CYA Fleet collects information necessary to operate your equipment tracking account and deliver field-to-office visibility. This includes contact information such as your name, work email, company name, and billing details provided during registration or through our contact forms.

We also collect operational data you and your team submit through the platform, including asset profiles, maintenance logs, damage reports, check-in and check-out records, pre-op checklist responses, and accessory verification status. When field users scan equipment tags, we may record GPS location pings associated with that scan event to display last-known asset location on your dashboard.

How We Use Your Information

We use the information we collect to provide, maintain, and improve the CYA Fleet service. This includes authenticating users, organizing your fleet records, displaying asset status and history, and enabling QR-based workflows for your yard and field teams.

We may also use your contact information to send service-related notifications you have enabled, such as asset status changes, maintenance alerts, damage reports, and operational summaries. We do not sell your personal information to third parties.

Data Security

CYA Fleet follows standard industry practices to protect your data, including encrypted connections, access controls, and secure cloud infrastructure provided by established hosting and database providers. While no system can guarantee absolute security, we work to safeguard account credentials, operational records, and location data against unauthorized access, disclosure, or misuse.

You are responsible for maintaining the confidentiality of your login credentials and for managing which team members receive access to your company account through your admin settings.

Contact Us

If you have questions about this Privacy Policy or how your data is handled, contact us at admin@cyafleet.com.